Position Summary
This accounting position is responsible for supervising the Accounts Payable function, the Accounts Payable staff and assisting the accounting department as needed. This position works closely with Materials Management personnel and vendors on accounts payable issues. This person will also strive to improve current processes and systems. This position also works on special projects and analyses as required and assists the Accounting Department team as needed. This position requires diligence, flexibility and attention to detail due to the fast-paced environment.
Work Schedule
8 a.m. to 5 p.m. Monday through Friday. Hours and days may vary to meet departmental work deadlines
Primary Duties
Directly supervises the AP team in day to day duties. These include, but not limited to:
- Entering and matching invoices
- Producing accurate AP related reports
- Timely attention to all customers (internal and external)
- Work with Accounting, AP team, IT team and contractors to ensure that software functionality is utilized to its fullest to achieve the most efficient results.
- And ensure that weekly AP payment runs are timely and within budgeted allotment.
- Manage vendor assignments of staff
- Responsible for weekly internal reporting including but not limited to invoice productivity and invoice aging
- Responsible for providing payment register support for review and sign off
Willingly cross trains on essential functions of other Accounting staff and assists in other areas as needed.
Ensures documents are maintained electronically.
Performs other duties as assigned.
Qualifications/Specifications
- Education: Bachelor’s degree or equivalent preferred.
- Licensure/Certification: None required.
- Experience: Minimum of five years experience in accounts payable required. Minimum of three years supervisor experience preferred. Healthcare experience preferred.